Administrative Clerk: Accounts Payable/Receivable & Human Resources
​
Reports to: Executive Director & Manager of Operations
Organization: The Heart of Riverdale (The Heart)
Location: Whitehorse, Yukon
Date Completed: August 2023

Medical Clearance Required:    No
Security Clearance Required:    Yes

At the Heart of Riverdale, we teach skilled artistic expression with an emphasis on creative development. Our goal is to nurture community-minded artists and guide them to realize their limitless potential in art and in life. ​

Section 1 – Purpose of the Position
Supports the work of the Operations Manager by tracking payables/receivables as well as reconciling the bank statements. Supports the Executive Director by updating Human Resources Documents such as letters of offer and job descriptions.  Maintains and organizes filing pertaining to both payables/receivables and human resources work. 


Section 2 - Principal Duties and Responsibilities 

1. Payables  & Receivables

• Prepares work to be accomplished by gathering and sorting documents and related information.
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
• Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.
• Maintains financial historical records by filing accounting documents.
• Contributes to team effort by accomplishing related results as needed.
• Manages Petty Cash

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     2.   Human Resources Clerk

• Maintain employee records and files, ensuring accuracy and compliance with company policies
• Collect and maintain employee files, such as applications, resumes, and other documents
• Assist with recruiting, including scheduling interviews and verifying references
• Perform data entry and filling of all HR related documents
• Assist with HR projects, such as creating employee handbooks and updating job descriptions
• Manage employee attendance records and vacation requests
• Provide support to the HR team with tasks various tasks as needed

Section 3 – Desired Job Knowledge, Skills, and Suitability

Education and Experience

• Grade 12 education

• Proficiency in working with the computer (e.g. Internet, G Suite, Microsoft Office) is required

 
Job Knowledge

• The Heart's history, culture, goals, and objectives
• The Heart’s vision, mission, and values
• Knowledge of student-centered philosophy
• Second language would be an asset

 
Competencies 
In addition to the knowledge and experience required to perform the duties of the position, the following skills and abilities are required:

Specific Skills:

• High degree of accuracy
• Great attention to detail
• Proficiency in mathematics
• Able to work independently and manage multiple tasks
• Proficient in Microsoft Office Suite and HR databases

Interpersonal Skills: 

• Strong communication skills
• Strong organizational skills, with attention to detail and accuracy
• Excellent interpersonal skills while demonstrating tact and diplomacy
• Cooperate with team members and build collaborative relationships with colleagues
• Uphold integrity, confidentiality, and respect

Section 4 – Key Contacts (the working relationships related to this position) are as follows:

• Regular, daily communication with the Executive Director
• Regular, daily communication with the Manager of Operations
• Regular, daily communication with team members

Section 5 – Accountabilities 

This position is critical to the smooth operation of the Accounting Department and Human Resources Department at the Heart.  The Operations Manager and Executive Director  must receive information in a timely manner in order to make sound decisions. 


Section 6 - Working Environment 

This incumbent works in a client-based office setting:

• Inclusive and diverse socio-economic demographics
• Frequent interruptions from students
• Walking, standing, lifting, carrying, and bending
• Alcohol and drug-free workplace
• Occasional travel within Whitehorse may be required

Section 7 – Conditions of Employment
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• Willing to respect and maintain confidentiality
• Criminal Record Check with Vulnerable Sector​
• A valid Yukon Class 5 driver’s license would be an asset
• Willing to work overtime and flexible hours as required
• Willingness to travel within Whitehorse as required 

​Apply with Cover Letter and Resume to theheartofriverdale@gmail.com ATTN: Andrea